Receptionist and Front Office Administrator.

Our client based in the Northern suburbs is looking to hire a professional front office administrator and receptionist. The ideal candidate should be available within a twee week period due to the importance of this role within their business.

Requirements:

• Fluent in English and Afrikaans (non-negotiable)
• Well-presented and friendly.
• Must be good with people.
• Organized.
• Must have previous experience in reception and front office administrator
• Computer literate – word, excel, be able to understand systems so that they can work on our programs.
• Common sense
• Willing to learn
• Integrity
• Willing to go the extra mile
• Work well in a team
• Good values

General Duties:

• Provide comprehensive support to the management team
• Assist with the implementation of quality standards, policies, and procedures
• Promote a positive, productive, and professional work environment

Reception Desk Management, including:

• Operating a professional switchboard and handling calls efficiently
• Welcoming and assisting clients in a professional manner
• Performing general secretarial support duties
• Managing day-to-day office administration tasks
• Coordinating and maintaining directors’ diaries and schedules

Office Administration, including:

• Coordinating and arranging company functions and events
• Managing travel bookings and overnight accommodation arrangements
• Assisting with training registers and maintaining FASSET records for the office
• Supporting proper filing systems and electronic server file management
• Maintaining SAICA/IRBA CPD registers for directors
• Providing support with FIC compliance requirements
• Assisting with accounts receivable processes
• Managing petty cash and office grocery supplies
• Driving improvements in general internal administration processes
• Taking minutes of key meetings, including management meetings
• Monitoring and ensuring staff compliance with office policies

Client Administration, including:

• Managing client onboarding and offboarding processes
• Ensuring compliance with FIC requirements
• Updating and maintaining accurate client records and details
• Performing related administrative tasks as required

You also grant permission for your details to be reviewed by third parties solely for recruitment and employment purposes. Additionally, you confirm that all information provided is accurate and truthful.