Commercial Secretary

Roles and Responsibilities

Key Responsibilities

Diary management, arranging meetings and managing calls and messages Formatting and amending complex legal documents, including track changes, cross-referencing, footnotes and comments Annotating, redacting, collating and managing large PDF documents Preparing and maintaining physical and electronic client files Dictaphone and copy-typing Preparing client and resource files Preparing client accounts, posting time and monitoring debtors and trust balances Preparing pre-bills and billing memos Managing debtors in conjunction with the accounts department and clients FICA administration and follow-ups Managing electronic diaries, commercial deadlines and court dates Maintaining accurate filing systems and client information General office and personal administration

Requirements

Minimum 5 years experience as a secretary in a law firm Matric essential Excellent knowledge of MS Word / Office 365 Knowledge of Aderant Expert (CMS) advantageous Knowledge of manage advantageous Knowledge of High Court procedures and documents advetengeous.