Senior Administrative Coordinator

A well-established organisation within the agricultural trading sector is seeking a Senior Administrative Coordinator to join its Summer Grains Procurement team based in Stellenbosch.

This is a fast-paced, detail-driven role suited to a highly organised administrator with strong financial acumen and the ability to manage high work volumes accurately under pressure.

• Minimum 2–3 years’ experience in a senior administrative or financial role.
• A relevant qualification will be advantageous.
• Strong analytical ability with excellent planning and organisational skills.
• Excellent communication and customer service skills.
• Strong Excel proficiency.
• High attention to detail with the ability to work accurately and efficiently.
• Proven ability to handle high volumes of work under pressure.
• Strong team player with a structured and disciplined work approach.

• Contract administration, including:
• Preparation of physical purchase contracts.
• Follow-up and collection of outstanding contracts.
• Inventory control and reconciliation:
• Ensuring stock levels on internal systems align with cooperative systems.
• Managing instructions, stock movements, transfers, and adjustments.
• Invoice preparation and processing for payments to suppliers and producers.
• Transaction control:
• Daily verification that all procurement-related transactions are correctly captured on the system.
• Ensuring alignment with Safex transactions.
• Ongoing liaison with:
• Clients
• Suppliers
• Marketers
• Internal team members