Administrative Assistant

Position: Administrative Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team full-time. The ideal candidate will have excellent communication and multitasking skills, as well as a strong work ethic and a positive attitude. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our company and ensuring the smooth functioning of our office.

Key Responsibilities:

• Provide administrative support to the management team, including scheduling meetings, managing calendars, and making travel arrangements
• Assist in the preparation of documents, reports, and presentations
• Maintain and organize physical and electronic filing systems
• Answer and direct phone calls and emails in a professional and timely manner
• Manage office supplies and equipment, including ordering and restocking as needed
• Coordinate with other departments to ensure efficient communication and collaboration
• Assist with onboarding and training of new employees
• Handle incoming and outgoing mail and packages
• Maintain confidentiality of sensitive information and handle it with discretion
• Perform other duties as assigned by the management team

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus
• Proven experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office and other relevant software programs
• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Attention to detail and accuracy
• Ability to maintain a professional demeanor and handle confidential information with discretion
• Positive attitude and willingness to learn and take on new tasks
• Prior experience in the maritime industry is a plus, but not required

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Opportunities for growth and advancement within the company