Executive Secretary - 6 Months Fixed-Term Contract

• Matric plus Secretariat Diploma
• 35 years experience as an Executive Secretary in a fast-paced, complex environment.
• Proficiency in MS Office Suite: Word, PowerPoint, Excel, and Outlook (essential).
• Knowledge of SAP (advantageous).
• Excellent organizational and multitasking abilities.
• Strong attention to detail with a focus on accuracy in all tasks.
• Ability to work independently as well as collaboratively with teams.
• Excellent verbal and written communication skills.
• Proven ability to manage multiple tasks, priorities, and deadlines effectively.

Executive Support:

• Assist in the preparation of reports, presentations, briefing notes, and other documentation as required.
• Manage the scheduling of Divisional Executives commitments, ensuring a balanced calendar that accommodates meetings, committees, and external engagements.
• Draft, vet, approve, and circulate minutes with accuracy and timely distribution.

Events & Engagements:

• Manage and coordinate events, functions, and engagements to ensure smooth execution.
• Support activities that enhance the brand and reputation of the Division.

Documentation & Communication:

• Prepare, edit, and coordinate internal newsletters, reports, documents, and executive summaries.
• Ensure all documentation emanating from the Divisional Executives Office is professional, accurate, consistent, and presentable.
• Maintain both electronic and hard copy filing systems that are accurate, accessible, and logically structured.

Travel & Logistics:

• Coordinate travel itineraries and arrangements for Divisional Executives, ensuring plans are efficient, practical, and hassle-free.
• High level of professionalism, discretion, and confidentiality.