Junior admin assistant

Our client, an established company within the financial sector is seeking to hire a junior admin assistant to join their team. This is an excellent opportunity for an individual to grow their career within a reputable organisation.

Formal Education:

• National Senior Certificate (Grade 12 / Matric)

Experience:

• Telephone etiquette
• Strong background in customer-facing roles

Language Requirements:

• Excellent knowledge of English and Afrikaans (speak, write, read, understand)

Duties:

Reception and Boardrooms:

• Facilitates the smooth running of the reception and office maintenance.
• Efficient operation of the switchboard.
• Answering all incoming calls promptly and politely; assessing callers requirements; transferring calls; taking messages; delivering messages to the relevant staff members timeously.
• Manage and update the boardroom calendar.
• Greet visitors and staff.
• Maintain overall appearance of reception and all boardrooms in line with the companys mission and vision.
• Ensure equipment in the reception area and all boardrooms are functioning.
• Ensure boardrooms are always neat and usable.
• Attending to the setting up of the office at start of business and shut down at close.
• Responsible for managing all outgoing and incoming couriers, receiving and cross-checking goods upon delivery.
• Assist with daily scanning compliance documentation.
• Efficient CRM data capturing.
• Assist with downloading monthly market value statements.
• Do all Astute enquiries and Lightstone Property reports.

People:

• Communicate with a variety of individuals on all levels.
• Work effectively in a team and as an individual.
• Co-ordinate with the office cleaners to prepare the boardrooms for meetings.
• Monitor the day-to-day activities of the office cleaners.

Operational Support:

• Arranging food and beverages within budget for presentations, meetings and events, as required.
• Monitor stock and order office supplies (beverages and cleaning material).
• Arranging couriers.
• Monthly printer reports to Financial Advisor.
• Monitor stock and order office supplies (beverages, cleaning material, printing supplies, water).
• Assist Financial Advisor with basic tasks from time to time.