Cape Town - Business Administrator (Vendor Management Support)

We’re Hiring: Business Administrator (Vendor Management Support)

An exciting contract opportunity is available for an experienced Business Administrator (Vendor Management Support) to join a dynamic team in Cape Town.

• Contact and follow up with vendors to register them on the Vendor Management System (VMS).
• Upload and organise vendor documents, ensuring accuracy and completeness.
• Review documentation for compliance and follow up on missing information.
• Pull reports to identify vendors with expired or outstanding documents.
• Follow up with vendor approvers to ensure timely approvals.
• Assist vendors experiencing technical difficulties with authentication or document submission.
• Maintain organised records and escalate issues where needed.
• Work with SharePoint, Microsoft Forms, Excel, and PDFs to ensure smooth operations.

• Basic knowledge of Microsoft SharePoint (training can be provided).
• Proficient in Excel (filtering, sorting, managing datasets).
• Familiar with PDF handling and document management.
• Comfortable communicating via email and phone for vendor follow-ups.
• Basic troubleshooting skills for vendor system issues.

• Strong communication and professional interpersonal skills.
• Excellent attention to detail and organisational ability.
• Proactive, self-motivated, and takes initiative.
• Problem-solving mindset and adaptable to different vendor needs.

• Experience using SharePoint, Outlook, and MS Teams.
• Previous experience in vendor management, IT support, or administrative environments would be advantageous.