Company Compliance Secretary
Staff Solutions Recruitment Port Elizabeth
Key Duties and Responsibilities
- Maintain a professional, organised, and efficient office environment that supports the effective operation of the business.
- Provide comprehensive administrative support to management and the broader team.
- Maintain accurate and up-to-date company records, databases, contact lists, and statutory information.
- Professionally manage incoming telephone calls, emails, and correspondence, ensuring prompt responses and appropriate escalation where necessary.
- Prepare, format, proofread, and distribute business correspondence, reports, presentations, minutes, and other corporate documentation.
- Maintain and administer both electronic and physical filing systems, ensuring records are accurate, accessible, and compliant with company procedures.
- Safeguard the confidentiality, integrity, and security of all company, client, and stakeholder information.
- Retrieve, distribute, and manage company documentation and records as required.
- Identify opportunities to improve administrative processes and contribute to overall operational efficiency.
- Administer all statutory amendments with the Companies and Intellectual Property Commission (CIPC), including changes to directors, auditors, registered office addresses, financial year-ends, company names, and other company information.
- Process share transfers, allotments, and related transactions while maintaining accurate and up-to-date share registers.
- Manage all statutory amendments relating to Close Corporations in accordance with applicable legislation.
- Update and maintain Trust Beneficial Ownership (BO) information on the relevant systems and submit the Beneficial Ownership Register to the Master of the High Court where required.
- Prepare, generate, and submit Beneficial Ownership documentation for annual duty lodgements in compliance with legislative requirements.
- Process voluntary company deregistrations, reinstatements, and other CIPC applications.
- Ensure the accurate and timely preparation and submission of all company secretarial and statutory documentation to meet legislative deadlines.
- Monitor compliance with applicable company legislation, regulatory requirements, and corporate governance standards.
- Adhere to the firm's System of Quality Management (SOQM), internal policies, procedures, and quality standards.
- Comply with the firm's Code of Conduct, HR policies, and the professional and ethical standards prescribed by SAICA, IRBA, and IESBA.
- Provide general company secretarial and administrative support and undertake any other duties reasonably assigned by management.
The Recruitment CouncilPort Elizabeth
Role: Junior Compliance Administrator
Category: Compliance
Location: Gqeberha.
Salary: R10 000 ( 12 Month fixed Contract )
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