Project Coordinator - Procurement and Project Management
Responsibilities:
Project Coordination:
Collaborate closely with project managers and cross-functional teams to ensure project milestones and objectives are met. Track project progress, identify potential risks, and recommend mitigation strategies. Maintain project documentation, including schedules, task lists, and status reports.
Procurement:
Source and evaluate suppliers, negotiate terms, and manage procurement processes to ensure timely delivery of goods and services. Prepare and issue purchase orders, ensuring accuracy and compliance with organizational policies. Maintain strong relationships with vendors, monitor supplier performance, and resolve any issues that arise.Order Management: Monitor orders from initiation to delivery, ensuring alignment with project timelines and specifications. Coordinate with suppliers, logistics teams, and internal stakeholders to facilitate smooth order processing and delivery.
Reporting: Create comprehensive reports on project status, procurement activities, and delivery performance for internal and external distribution. Provide regular updates to project managers and senior leadership, highlighting key metrics and potential areas for improvement.
Communication:
Act as a central point of contact for project-related communication, both internally and externally. Maintain clear and open channels of communication with team members, suppliers, and clients.
Qualifications and Skills:
Bachelor's degree in Business, Supply Chain Management, or a related field. Proven experience in project coordination and procurement, preferably within in aviation, Maritime. Familiarity with project management methodologies and tools. Strong negotiation and vendor management skills.Excellent written and verbal communication skills. (English) Proficiency in Microsoft Office Suite and project management software (e.g., Microsoft Project, or similar). Exceptional organizational abilities and attention to detail. Ability to work collaboratively in a fast-paced, team-oriented environment.
Problem-solving mindset and ability to adapt to changing project needs.