Administrative Clerk

This is a vital role that ensures smooth day-to-day operations and efficient stock and financial recordkeeping.

Key Responsibilities:

• GRV Capturing:
• Accurately capture GRVs into the system upon receipt of stock.
• Cross-check received stock against supplier invoices and purchase orders.
• Flag discrepancies and follow up with suppliers when needed.
• Stock Ordering:
• Monitor stock levels and initiate re-orders based on minimum stock requirements.
• Liaise with suppliers for quotations, order confirmations, and delivery follow-ups.
• Maintain accurate records of stock ordered and received.
• Debtors Control:
• Follow up on outstanding payments and ensure timely collections.
• Maintain up-to-date customer accounts and resolve account queries.
• Creditors Control:
• Capture supplier invoices and ensure timely payments.
• Reconcile supplier statements and resolve discrepancies.
• Maintain healthy relationships with suppliers through timely communication.

Requirements:

• Proven experience in an administrative or bookkeeping role, preferably in the automotive or spares industry.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with accounting software (e.g., Pastel, QuickBooks, or similar).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.