Trainee Office Administrator

Job Purpose

documents, and support key team members with project and operational tasks.

1. Office & Document Administration

• Assist with managing and maintaining digital and physical filing systems.
• Format, proofread, and prepare documents, reports, presentations, and correspondence.
• Print, scan, and organise meeting packs or proposal documents as needed.

1. Scheduling & Communication

• Help manage calendars, book meetings, and confirm appointments.
• Take minutes during internal meetings and compile action lists.

1. Project & Client Support

• Assist project leads with compiling documents and updates for clients.
• Help collect data or feedback for reports or monitoring purposes.
• Support logistics for events, workshops, or consulting sessions.

1. Supplier Coordination

• Liaise with service providers to request quotations, documents, or updates.
• Help track invoices, deliveries, and other service-related communication.

1. General Office Duties

• Answer phones or respond to queries (where applicable).
• Maintain a clean, professional, and organised workspace.
• Assist team members with ad hoc admin and coordination tasks.

1. Digital/Tech Skills

• Using cloud-based tools (e.g., Microsoft 365, Google workspace).
• Managing virtual meetings (e.g. Teams, Zoom).
• Supporting basic IT troubleshooting or liaising with IT support.
• Using project or workflow systems.

Requirements:

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric
• Proficiency in English.
• Ability to manage time and multitask.
• Self-Starter
• Good Time Managemen
• Be organised
• Computer literacy (Excel, Word, email, digital tools)
• Ability to work independently and in teams

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.