Payroll Officer

Area/Location: Franschhoek, Cape Town

Overview:

The ideal candidate demonstrates a high level of attention to detail, integrity, and the ability to manage payroll functions independently while collaborating effectively with department heads.

Main Responsibilities:

• Load, terminate, and transfer staff on the payroll and PRP system, including fingerprint registration.
• Monitor employee clock-ins and resolve any irregular or incorrect entries.
• Provide explanations to new staff regarding first-month payments, payslips, overtime, and termination pay.
• Distribute employee benefit information and ensure completion of beneficiary forms; update relevant third-party portals.
• Ensure all managers authorise hours worked and leave transactions by the set deadline.
• Send Sage pay registers to managers for review and approval.
• Submit salary review reports to Finance for approval and forward the bank file to the Financial Manager for payment processing.
• Load new staff and payslips on the ESS (Employee Self-Service) system and run the scheduler.
• Process month-end payments for terminated employees and prepare UI-19s and salary schedules.
• Reconcile monthly EMP201 submissions for timely uploads.
• Reconcile all third-party transactions and submit UIF files according to the Finance Calendar.
• Prepare and submit medical reconciliations, month-end reports, and General Ledger files to Finance.
• Ensure all requirements for mid-year and year-end tax processes (EMP501 reconciliation) are met and IRP5s are issued via ESS.
• Conduct monthly annual leave reconciliations to maintain alignment with the PRP system.
• Identify and flag absenteeism trends or patterns of sick leave abuse to the relevant managers.
• Process and submit all Injury on Duty (IOD) claims via the COID system.
• Foster strong interdepartmental communication and maintain positive working relationships.
• Respond promptly to payroll and leave queries from employees and management.
• Provide payroll-related support to senior management, including the CEO and Finance Manager.
• Compile and distribute the monthly birthday list.
• Implement and maintain payroll procedures to ensure efficiency and compliance.
• Provide assistance with general HR functions as required.

Experience & Skills Required:

• 35 years of payroll experience
• Experience in Human Resources (advantageous)
• Advanced proficiency in MS Office
• Advanced knowledge of payroll systems (Sage 300 preferred)
• Exceptional attention to detail
• Ability to manage payroll independently and accurately

Minimum Requirements:

• Matric Certificate
• Relevant qualification in Payroll or Human Resources
• A financial qualification will be advantageous
• Strong communication and interpersonal skills
• Preference will be given to candidates residing in Franschhoek and surrounding areas