Administrative & Finance Assistant

Administrative Duties:

• Serve as the first point of contact for members, guests, and visitors (in-person, telephonically and via email).
• Manage daily office operations and maintain organized filing systems (Physical and Digital)
• Assisting with scheduling, correspondence, and internal communications
• Support coordination of club events, meetings, and tournaments
• Maintaining members records and updating membership database.
• Order and manage office and cleaning supplies and inventory as needed, this includes storeroom key and product management
• Keeping trac and updating members details on the company cellphone
• Sending access codes on a daily basis to golfers booked for the following day
• Assisting the Golf Coordinator with membership applications and loading onto the Club Master systems
• Assisting with daily reconciliation such as checking assigned rates to booking and ensuring that all players have settled their accounts

• Assisting with daily reconciliation and record keeping of financial transactions (Cash ups, Credit notes, refunds, allocations to accounts)
• Preparing reconciliations and financial reports
• Assisting with budgeting, forecasting, and year-end financial preparation
• Work with the Clubs Financial Manager or Auditor as required
• Assisting with the allocation of members competition winnings to their spending accounts on a weekly basis

• Previous experience in an administrative/ Bookkeeper role
• Proficiency with accounting software, MS Office. Clubmaster CRM will be advantageous
• Knowledge of basic accounting principles and financial reporting will be beneficial
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Ability to handle sensitive information with discretion
• Familiarity with Golf Operations or Club Management will be beneficial