Travel Desk Administrator / Administrative Assistant - Durbanville
Guardian Recruiting Cape Town
Job Specification
A well-rounded person with a high EQ level and must be able to deal with complexity in a fast-paced environment
The person needs to be a self-starter with attention to detail, bring positive energy to the work environment, and be willing to excel in their role
Our client provides end-to-end engineering services for commercial vehicle engineering and development
Support the organisations administrative functions
Provide the team with general administrative and clerical support, ensuring efficient and smooth operations
Book domestic and international flights for employees
Arrange travel itineraries in line with travel policies and individual schedules
Book accommodations (hotels, guesthouses, etc.) based on travel plans and preferences
Coordinate with employees, clients, and travel vendors to confirm travel details
Ensure timely communication of travel arrangements to all relevant parties
Handle last-minute changes, cancellations, and emergency travel support
Maintain a database of all travel bookings and vendor contacts
Generate and maintain detailed travel reports, including cost analysis and travel frequency
Ensure compliance with company travel policies and budget guidelines
Assist with visa processing and travel documentation when required
National Senior Certificate with Pure Mathematics
Diploma in Business Administration, Tourism and Travel, Office Management or equivalent will be beneficial
2+ years experience in a similar travel desk or administrative role
Proficient in Microsoft Excel, Word, and Outlook
Strong critical thinking and problem-solving skills
Attention to detail and accuracy in work
Knowledge of financial concepts
Ability to handle confidential information with discretion
Excellent organizational and multitasking abilities
Excellent writing & communication Skills (English & Afrikaans)
Outstanding organisational and time management skills
A well-rounded person with a high EQ level and must be able to deal with complexity in a fast-paced environment
The person needs to be a self-starter with attention to detail, bring positive energy to the work environment, and be willing to excel in their role
Our client provides end-to-end engineering services for commercial vehicle engineering and development
Support the organisations administrative functions
Provide the team with general administrative and clerical support, ensuring efficient and smooth operations
Book domestic and international flights for employees
Arrange travel itineraries in line with travel policies and individual schedules
Book accommodations (hotels, guesthouses, etc.) based on travel plans and preferences
Coordinate with employees, clients, and travel vendors to confirm travel details
Ensure timely communication of travel arrangements to all relevant parties
Handle last-minute changes, cancellations, and emergency travel support
Maintain a database of all travel bookings and vendor contacts
Generate and maintain detailed travel reports, including cost analysis and travel frequency
Ensure compliance with company travel policies and budget guidelines
Assist with visa processing and travel documentation when required
The above list of duties and responsibilities is not exhaustive
Minimum RequirementsNational Senior Certificate with Pure Mathematics
Diploma in Business Administration, Tourism and Travel, Office Management or equivalent will be beneficial
2+ years experience in a similar travel desk or administrative role
Proficient in Microsoft Excel, Word, and Outlook
Strong critical thinking and problem-solving skills
Attention to detail and accuracy in work
Knowledge of financial concepts
Ability to handle confidential information with discretion
Excellent organizational and multitasking abilities
Excellent writing & communication Skills (English & Afrikaans)
Outstanding organisational and time management skills
Driver's license and own transport
Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business.
Please note that only short-listed candidates will be contacted.Should you not have heard back within a two-week period, please assume that your application was unsuccessful.
All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so.
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About Our Client...
Pure PlacementsCape Town
Thanks, Ryan! Here's a rewritten version of the job spec tailored for your job board—clear, engaging, and candidate-friendly while keeping all the essential details:
Advisory Administrative Assistant
• Location: Cape Town (On-Site)
• Type: Full-Time...
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Job Specification
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Employee enquiries
Receive guests
Sign for parcels
Telephone (Answer and forward calls)
Registers
Maintain & update
Door logs + tag management
Parking (allocations and management)
General Admin
Petty Cash
Library...