Debtors Creditors Clerk

Debtors Creditors Clerk

Benefits: None

Job Description:

A well established multinational, company in the food and flavor industry is recruiting a Debtors Creditor Clerk

Objective

To manage the full accounts receivable (Debtors) and accounts payable (Creditors) functions, ensuring accurate financial record-keeping, timely collections, and efficient supplier payments to support the company's cash flow and financial stability.

• Invoicing: Prepare and issue customer invoices, credit notes, and statements accurately and on time.
• Collections (Credit Control): Proactively contact debtors via phone, email, and mail to follow up on outstanding and overdue accounts.
• Payment Allocation & Reconciliation: Accurately allocate customer payments against their respective invoices and reconcile the debtors ledger.
• Query Resolution: Investigate and resolve all customer account queries promptly and professionally.
• Reporting: Maintain and report on the age analysis of debtor accounts and collections progress.
• Account Management: Process new credit applications and maintain up-to-date and accurate customer records.

• Invoice Processing: Receive, verify, and accurately capture supplier invoices and credit notes into the accounting system, ensuring correct general ledger coding and VAT application.
• Matching & Verification: Match supplier invoices to purchase orders (POs) and proof of delivery (PODs).
• Statement Reconciliation: Perform regular reconciliation of supplier statements against the company's ledger and resolve any discrepancies.
• Payment Preparation: Prepare weekly or monthly payment batches (EFTs), ensuring all supporting documentation is in order and payments are made timeously.
• Query Resolution: Liaise with suppliers and internal departments to resolve any invoice or payment queries.
• Filing & Archiving: Maintain an organised and accessible filing system for all creditors documentation.

• Assist with month-end and year-end closing procedures.
• Provide support for financial audits, preparing required schedules and documentation.
• Perform general administrative and bookkeeping tasks as required by the Finance Manager.

• Bilingual (Afrikaans and English)

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