Foreclosures Legal Secretary

A solid reputable legal firm in Pretoria (Far) East is looking for you if you are a highly organised, deadline driven, resilient and experienced Legal Secretary with proven, hands-on experience in managing the Sale in Execution process from attachment of immovable property through to finalisation of the sale outcome, without supervision.

REQUIREMENTS

Demonstrated ability to:

• Draft and issue Warrants of Attachment (Immovable Property)
• Draft Notices of Sale, Conditions of Sale, and all related sale documentation accurately and in compliance with court rules
• Ensure full legal and procedural compliance prior to sale, including service on all relevant parties

Proven experience in:

• Requesting and securing sale dates with Sheriff offices
• Managing and driving the sale preparation process within strict deadlines
• Placing and monitoring advertisements in compliance with statutory and court requirements
• Liaising effectively with Sheriffs, municipalities, managing agents, and other stakeholders

Ability to:

• Conduct thorough pre-sale checks, including verification of municipal accounts, levy statements, and compliance requirements
• Identify and resolve deficiencies or risks prior to sale
• Ensure all returns of service are obtained, reviewed, and correctly processed

Proven experience in managing:

• Sale outcomes (successful sale, provisional sale, cancellation, or no bid scenarios)
• Post-sale processes, including reporting, updating systems, and initiating further action where required

Experience handling:

• Sale cancellations, settlement negotiations, and alternative resolution processes (e.g. EasySell or payment arrangements)
• Repeat sale processes and reserve price considerations where applicable
• Ability to manage a high-volume portfolio of sale matters while maintaining accuracy, compliance, and strict turnaround times

Proven track record of:

• Working within SLA-driven environments
• Maintaining high levels of accuracy with minimal supervision or rework
• Proactively driving matters forward and escalating delays where necessary
• Strong experience working on CACS and SB Legal / CLF systems, including accurate and timeous updating of all required fields, notes, and milestones

• Excellent attention to detail (critical for sale compliance)
• Ability to work under strict deadlines and high pressure
• Strong administrative and organisational skills
• Prioritise urgent sale matters
• Identify risks before sales (e.g. missing documents, non-compliance)
• Strong communication skills (internal + external stakeholders)
• A dynamic and solutions-oriented mindset with sound problem-solving skills.
• Proven ability to forge and maintain strong interpersonal relationships across teams and stakeholders

• Proficient in Microsoft Word, Excel, and Outlook.
• Working proficiency in CACS / SB Legal / CLF Legal is essential
• Experience with Ghost Practice or Lexpro preferred but not mandatory

If you're confident that you fit the role, the salary is open for discussion. It will be market related salary considering your qualifications, skills, and experience.

NOTE: We ONLY accept online applications. We do not consider direct applications via Whatsapp or email.