Office Administrator - Port Elizabeth
Skillnet Recruitment Port Elizabeth
Duties and Responsibilities:
- Administrative Support
- Managing incoming and outgoing correspondence (emails, phone calls, memos).
- Maintaining filing systems (digital and physical).
- Preparing reports, letters, notices, and documentation for management.
- Updating store documentation such as price lists, policies, and procedural manuals.
- Handling travel arrangements, meeting bookings, and office calendars.
- Financial & Cash Office Duties
- Processing invoices, purchase orders, and supplier statements.
- Reconciling daily cash-ups, till variances, and banking.
- Monitoring expenses and maintaining petty cash.
- Assisting with month-end reporting.
- Supporting stock control teams with documentation.
- HR & Staff Support
- Assisting with onboarding of new staff (forms, induction documents).
- Maintaining employee files and attendance registers.
- Preparing schedules and distributing rosters.
- Assisting payroll with timesheets, leave forms, and HR queries.
- Coordinating training sessions and compliance requirements.
- Stock & Inventory Administration
- Capturing stock transfers, GRNs (goods received notes), and RTVs (returns to vendor).
- Monitoring stock levels for stationery, packaging, and office supplies.
- Filing supplier invoices and delivery notes.
- Supporting annual and quarterly stock-take preparation and documentation.
- Customer & Store Support
- Assisting customers with administrative queries (refund documentation, loyalty program issues).
- Supporting floor staff and management with paperwork and system queries.
- Helping manage customer complaints logs for follow-up.
- Systems & Compliance
- Using point-of-sale (POS), ERP, or retail management systems (e.g., Pastel, SAP, Sage).
- Ensuring compliance with company procedures and retail regulations.
- Preparing audit documentation when required.
- Monitoring store licenses, permits, and safety documents.
- Office Coordination
- Maintaining cleanliness and organization of the admin office.
- Coordinating deliveries with suppliers and logistics partners.
- Ensuring printers, computers, and office equipment are functional.
- Management Support
- Preparing performance dashboards and store KPIs.
- Assisting store managers with operational planning.
- Coordinating communication between head office and store teams.
Qualifications: Certificate: Bookkeeping & Pastel, A Senior Certificate - Grade 12 (Matric)
Skills: Previous experience working as an office administrator, Excel & Pastel, Own reliable vehicle, Fluent in Afrikaans & English, Able to start immediately
How to Apply:
Submit your CV & supporting documents via link provided only.No walkâins, WhatsApp or emailed applications will be accepted.
Communication will be limited to short listed candidates only.
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