Trainee Office Administrator

About the role

The Admin Trainee will support core office functions, help streamline communications, manage documents, and support key team members with project and operational tasks.

Responsibilities

• Assist with managing and maintaining digital and physical filing systems.
• Format, proofread, and prepare documents, reports, presentations, and correspondence.
• Print, scan, and organise meeting packs or proposal documents as needed.

• Help manage calendars, book meetings, and confirm appointments
• Take minutes during internal meetings and compile action lists

• Assist project leads with compiling documents and updates for clients.
• Help collect data or feedback for reports or monitoring purposes.
• Support logistics for events, workshops, or consulting sessions.

• Liaise with service providers to request quotations, documents, or updates.
• Help track invoices, deliveries, and other service-related communication.

• Answer phones or respond to queries (where applicable).
• Maintain a clean, professional, and organised workspace.
• Assist team members with ad hoc admin and coordination tasks.

• Using cloud-based tools (e.g., Microsoft 365, Google workspace).
• Managing virtual meetings (e.g. Teams, Zoom).
• Supporting basic IT troubleshooting or liaising with IT support
• Using project or workflow systems.

• Proficiency in English.
• Ability to manage time and multitask.
• Self-Starter.
• Good Time Management.
• Be organised.
• Computer literacy (Excel, Word, email, digital tools).
• Ability to work independently and in teams.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.