Plant Admin Assistant

Job Description:

The Plant Admin. Assistant plays a key role in supporting plant management and operational departments by coordinating administrative functions. This role acts as a link between production, quality, HR, finance, EHS and Plant Manager within a fast-paced automotive environment.

Education and Experience:

• Grade 12 / Matric
• Diploma or Certificate in Administration, Office Management, or related field advantageous
• 2–3 years’ administrative experience in a manufacturing or automotive environment preferred.

Responsibilities:

• Provide administrative support to Plant Manager.
• Provide administrative support to Regional Ops Director.
• Daily supervision of the Company Driver.
• Prepare, review and distribute plant reports, presentations and correspondence.
• Order general office supplies (stationery) and manage salaried staff (PPE) when required.
• Monitor deadlines, follow up on action items and ensure completion of management requests.
• Support departments with internal and external audits (ISO/IATF/Customer/SHE audits.
• Attend weekly Plant Management meetings.
• Data preparation for weekly and monthly plant review by Senior Management (PowerQMS).
• Plant hospitality – Client visits, Senior management visits (Europe, China), Auditors.
• Assist with company events, meetings and employee engagement activities.
• Provide administrative support for projects, initiatives, and campaigns.
• Take full responsibility for the company credit cards.
• Expenditure & reimbursement of both the Procurement Card and Travel Card.
• Travel coordination: both local and international travel arrangements: visa requirements, flights, accommodation, transport.
• Vehicle bookings on the local Europcar portal.
• Liaise with internal departments and external service providers where needed.
• Compiling and distribution of the plant quarterly newsletter.
• Communicate notices, updates and management messages professionally.
• Liaise with Senior Management from Europe & China.
• Administrator of the Plant Access Control system (Vehicle and Visitor Access
• Other Ad Hoc requests of the Plant Manager
• Handle sensitive operational, financial and employee-related information with discretion.
• Ensure compliance with company policies, plant rules and ethical standards.

Competencies:

• Strong computer literacy (MS Office Suite and Teams)
• Excellent organisational and communication skills
• Ability to work under pressure and meet deadlines
• High attention to detail and confidentiality
• Strong interpersonal skills
• Problem-solving ability
• Time management and multitasking
• Team player with a proactive attitude