ZMO 18387 - Purchasing & Procurement Manager (Game Lodge)

1. star luxury Game Lodge

Job Description

Our client is seeking a Purchasing & Procurement Manager to oversee all lodge purchasing functions, ensuring timely sourcing of quality goods and services. This Head of Department role drives cost efficiency, supplier integrity and profitability while balancing operational demands with strategic procurement in a remote lodge environment.

Key Responsibilities:

• Implement and uphold company procurement policies, procedures and ethical standards
• Ensure all purchasing activities are compliant with internal controls and audit requirements
• Provide guidance on procurement best practices, supplier selection and cost control measures
• Continuously review and refine procurement strategies to improve efficiency and reduce costs
• Manage supplier relationships to ensure consistent service delivery and resolve any issues proactively
• Oversee credit applications and maintain accurate supplier records
• Draft, review and manage contracts in line with company requirements
• Oversee the end-to-end purchasing process, ensuring timely ordering and delivery of goods
• Anticipate operational needs and ensure uninterrupted supply of critical items
• Lead, mentor and develop stores team and provide feedback on their performance
• Stock management and purchasing process management
• Prepare and manage procurement budgets in line with operational requirements
• Monitor expenditure and identify opportunities for cost savings and efficiency improvements
• Produce accurate monthly reports on procurement, stock and cost performance
• Drive the implementation of cost control and cost reduction initiatives
• Oversee stock management processes to minimize wastage, shrinkage and overstocking
• Coordinate and supervise monthly stock takes, ensuring accuracy and accountability
• Responsible for the following stores:

o Operating equipment

• 5 years experience in a purchasing and procurement role, preferably within hospitality
• Extensive computer knowledge i.e. Microsoft Excel, Microsoft Word, Outlook, Internet, PowerPoint, Sage X3 etc.
• HMS Infor system experience would be a bonus
• Strong numerical and analytical skills with budgeting experience
• Excellent command of the English language (written and verbal)

• A passion for people and service excellence
• Excellent organizational and administrative skills, with the ability to prioritize effectively
• Excellent communicator
• Hands-on, proactive approach
• Willing to work long, flexible hours
• Strong interpersonal skills, with cultural sensitivity and patience with colleagues
• High level of accountability, ownership and pride in work
• Exceptional attention to detail and accuracy
• Flexible and adaptable mindset with a solution-oriented approach
• Realistic understanding of and adaptability to bush life
• Professional presentation and high personal hygiene standards

• Accommodation
• Food allowance
• Medical Aid company contribution 50% (after 3-month successful probation period)
• Pension Fund company contribution 50% (after 3-month successful probation period)
• Gratuity (Shared Pool)
• 20 bed nights for family and friends annually