Vehicle Stock Controller

Job Purpose:

To effectively manage the stock of new and/or pre-owned vehicles at the dealership by ensuring accurate records, timely vehicle registration and licensing, and smooth coordination between departments. This role is critical for supporting the sales team and maintaining compliance with legal and company policies.

Key Responsibilities:

• Stock Management
• Accurately capture all vehicle details on the dealership management system (DMS).
• Monitor and manage vehicle inventory levels (new and pre-owned).
• Track vehicle movements – deliveries, transfers, and returns.
• Ensure vehicles are ready for retail: cleaned, fueled, and roadworthy.
• Documentation & Compliance
• Process and maintain all stock-related paperwork: invoices, purchase orders, and proof of ownership.
• Coordinate vehicle registration, licensing, and police clearances.
• Ensure compliance with SARS, eNaTIS, OEM, and dealership standards.
• Financial Coordination
• Liaise with the finance and accounts departments to ensure correct costing and payments.
• Manage vehicle stock values and reconcile discrepancies.
• Supplier & Transport Liaison
• Communicate with vehicle transporters, suppliers, and licensing authorities.
• Arrange vehicle collections, deliveries, and inter-branch transfers.
• Reporting & Audits
• Generate regular stock reports and submit to management.
• Support internal and external audits.
• Maintain accurate physical stock vs system records.

Minimum Requirements:

• Matric (Grade 12) essential; relevant certificate or diploma in stock control, logistics, or administration advantageous.
• Minimum 2–3 years’ experience in a stock control role within the motor industry.
• Strong knowledge of eNaTIS, VMS (e.g., Kerridge, Autoline, Evolve), and Microsoft Excel.
• Valid South African driver’s license.

Skills & Competencies:

• High attention to detail and organizational skills.
• Ability to multitask under pressure.
• Good communication and interpersonal skills.
• Time management and problem-solving abilities.
• Trustworthy and reliable with confidential information.