Senior Property Co - Ordinator for Hotels

Property Coordinator – Hotel Portfolio Job Purpose

The Property Coordinator provides essential coordination, administrative support, and cross-functional alignment across a hotel portfolio within a precinct environment.

The role ensures that day-to-day operations, stakeholder engagements, property-related workstreams, and precinct initiatives are aligned to broader strategic objectives.

The position acts as a central link between internal teams, hotel operators, owners, service departments, and external partners, ensuring priorities are coordinated, clearly communicated, and effectively tracked to support operational excellence and long-term asset performance.

• Coordinate and track activities impacting hotel operations.
• Support strategic planning through research, data gathering, scheduling, and documentation preparation.
• Monitor precinct-wide initiatives and communicate implications to stakeholders.
• Assist with ESG, sustainability, and integration initiatives.
• Consolidate stakeholder information to support decision-making.

1. Operational Management

• Coordinate facilities, utilities, safety, and service requests.
• Maintain compliance registers (maintenance, audits, insurance, contracts).
• Support capital expenditure (Capex), refurbishment, and lifecycle coordination.
• Monitor compliance with lease and management obligations.
• Coordinate inspections, site walks, and action tracking.

1. Stakeholder Engagement & Relationship Management

• Act as a coordination point for internal and external stakeholders.
• Prepare agendas, minutes, reports, and action logs.
• Build collaborative relationships with operational and service departments.
• Support agreement management and documentation tracking.
• Maintain stakeholder databases and reporting calendars.
• Coordinate workshops, forums, and training initiatives.

1. Financial & Administrative Support

• Assist with quotes, purchase orders, and job cost administration.
• Consolidate financial reports (revenue, occupancy, turnover).
• Track financial obligations such as escalations and compliance submissions.
• Support Capex and Opex tracking and audit preparation.
• Maintain financial dashboards and asset registers confidentially and accurately.

• Diploma or Degree in:
• Hospitality Management
• Property Management
• Business Administration
• Or related field (advantageous)

• 3–5 years’ experience in:
• Hospitality operations
• Property administration
• Asset coordination or similar environment
• Experience in multi-stakeholder environments.
• Exposure to hotel operations and service standards is advantageous.

• Understanding of hotel and property environments.
• Basic knowledge of leases and compliance frameworks.
• Awareness of tourism trends and guest experience principles.

• Strong planning and coordination ability
• Excellent time management and multitasking skills
• High attention to detail
• Strong written and verbal communication skills
• Problem-solving and practical decision-making ability
• Administrative and technical proficiency
• Advanced Microsoft Office skills (Excel, PowerPoint, Outlook)

• Office-based coordination role
• No travel required (local or international)
• No direct reports
• Not responsible for managing budgets directly