Receptionist & Company Secretary / Trust Administrator

Salary: To be discussed

• Welcome clients and visitors warmly and professionally
• Manage incoming calls and queries efficiently
• Prepare and coordinate refreshments for meetings
• Handle and reconcile petty cash

• Maintain accurate filing systems (physical and digital)
• Keep client records and databases up to date
• Assist with onboarding and offboarding of clients
• Track and update submission statuses for compliance-related work

• Order office supplies and manage stock
• Coordinate post, couriers, and deliveries
• Ensure the office environment is professional and well maintained

• Assist with registration, amendment, and deregistration of trusts
• Maintain statutory and legal trust records
• Follow up with the Masters Office to ensure submissions are processed
• Keep Beneficial Ownership information accurate and up to date

• Handle company registrations, amendments, and deregistrations
• Maintain statutory records, including share registers and resolutions
• Process director changes and share transfers
• Submit annual returns and ensure ongoing compliance

• Assist with registrations (e.g., UIF and Compensation Fund)
• Track deadlines and ensure timely submissions
• Maintain accurate compliance records

Who will thrive in this role:

• Youre highly organised with excellent attention to detail
• You can manage multiple tasks at once, switching between them efficiently
• You stay calm under pressure and enjoy variety in your day
• You communicate professionally and confidently
• You handle sensitive information with discretion and confidentiality
• Bilingual skills is a must