Senior Conveyancing Secretary

A Law firm is seeking an experienced and highly competent Senior Conveyancing Secretary to join their dynamic team. The ideal candidate will be able to independently manage conveyancing files from inception to finalisation, with strong attention to detail and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

• Managing conveyancing files from start to finish, including opening files, drafting documents, and finalising registrations
• Attending to all aspects of property transfers, including liaison with clients, estate agents, banks, and the Deeds Office
• Preparing and drafting all required conveyancing documentation
• Handling financial aspects of files, including balancing and reconciling accounts
• Managing transfer processes relating to divorce matters and deceased estates (preferred)
• Ensuring compliance with all relevant legal and regulatory requirements
• Maintaining accurate and up-to-date records and file management

Support Structure:

• Administrative assistance provided for rates clearance applications, levy clearance certificates, and FICA compliance

Minimum Requirements:

• Extensive experience as a Conveyancing Secretary
• Proven ability to run files independently from beginning to end
• Experience with divorce and deceased estate transfers (advantageous)
• Strong knowledge of conveyancing processes and documentation
• Excellent organisational and time management skills

Key Competencies:

• Strong problem-solving ability and attention to detail
• Ability to work under pressure and meet tight deadlines
• Comfortable working in an open-plan office environment
• Professional and confident when dealing with demanding clients
• Proactive, self-motivated, and willing to take initiative
• Willingness to learn and expand knowledge in areas such as subdivisions and consolidations
• Friendly, positive attitude and strong interpersonal skills