Finance Assistant/ Remote Bookkeeper

Key Responsibilities:

• Review and prepare invoices for accuracy before submission to clients
• Quotes, Job cards plus material schedules are generated by the operations team on Xero. Responsibility of Finance Assistant to check quotes, Job cards, supplier invoices versus material schedules prior to invoicing the customer?
• Chase overdue invoices and send monthly statements to clients
• Upload and process supplier invoices
• Reconcile company card (Pleo) transactions against job management software
• Ensure all insurance documentation (company and vehicle) is current and properly filed
• Support with vehicle fleet administration including PCNs and parking
• Respond to client emails via the shared finance inbox
• Provide general administrative support to the Finance Supervisor
• Assist with ongoing finance tasks as required

Requirements:

• Minimum 2 years bookkeeping or finance admin experience
• Familiarity with accounting software (Xero experience is a must)
• Proficient in Microsoft 365, especially Excel
• Excellent attention to detail and organisational skills
• Ability to work under pressure and manage multiple tasks
• Professional communication and interpersonal skills
• Experience working in the property maintenance sector is advantageous

Remote Work Requirements:

• Must have remote-ready setup
• Dedicated home office workspace (desk, quiet environment)
• Stable fibre internet connection
• Reliable desktop PC or laptop
• UPS or inverter to mitigate load shedding
• Ability to work UK business hours