Commercial Legal Secretary

Minimum Requirements:

• Grade 12 (Matric).
• Paralegal or Legal Secretarial qualification.
• Minimum 5 years experience as a Legal Secretary within a law firm.
• Own transport essential.
• Dictaphone typing.

Knowledgeable Skills Required:

• CMS / Adarant.
• Microsoft Office Suite.
• Billback.
• Basic numeracy and literacy.
• Administrative and clerical procedures and systems.
• FICA.

The Candidate must possess the following qualities:

• Communicate effectively, both verbally and written.
• Promote collaboration across functional and geographical boundaries.
• Demonstrate the ability to anticipate and plan.
• Demonstrate customer focus.
• Constructive teamwork.
• Work with speed and accuracy.
• Honesty, reliability, and punctuality.
• Ability to take initiative.
• Be able to work under pressure, and occasionally after hours.
• Well organised and conscientious.

Responsibilities:

• Manage diaries and schedules for Partners and legal professionals, including co-ordinating meetings, preparing necessary documentation, and arranging travel.
• Maintain and organise legal files, case documents, and law library resources in accordance with the firms protocols.
• Open and close legal files following internal policies and procedures.
• Prepare and process legal documentation, correspondence, pleadings, and contracts.
• Ensure hard copy files are up to date and correctly filed.
• Dispatch accurate legal documents and liaise with messengers or drivers as needed.
• Handle day-to-day office administration and general secretarial duties.
• Perform dictation typing with accuracy and speed.
• Provide administrative support within the Commercial/Corporate Law department.
• Liaise with clients regarding outstanding payments and maintain a record of communication.
• Generate and submit weekly reports on outstanding client accounts to the Finance department.
• Ensure full compliance with FICA requirements.
• Record time and complete timesheets on CMS/Adarant.
• Track Attorney billing and time records accurately.
• Assist with monthly invoicing in line with the firms financial procedures.

If you're ready to being your legal admin expertise to a fast-paced and professional environment, we'd love to hear from you.

Apply today and be part of a respected firm where your skills and initiative truly make a difference.