Project Coordinator/Administrator(3 years contract)

Key Responsibilities

• Coordinate day-to-day project activities and provide administrative support to project teams.
• Assist Project Managers with planning, scheduling and tracking project deliverables.
• Maintain project plans, action registers, risk and issue logs.
• Monitor project milestones, deadlines and outstanding activities.
• Follow up with stakeholders to ensure deliverables are completed on time.
• Coordinate project meetings, workshops and stakeholder engagements.
• Prepare meeting agendas, presentations and project reports.
• Record and distribute meeting minutes and track action items.
• Escalate project delays, risks and issues where necessary.

• Maintain accurate and up-to-date project documentation and records.
• Manage project files, registers and document repositories.
• Ensure project documentation complies with organisational processes and governance requirements.
• Assist with purchase orders, invoices, timesheets and other project administration where required.
• Prepare reports, trackers and status updates for management.
• Assist with project onboarding and offboarding processes.
• Coordinate travel, meetings and other logistical requirements when required.
• Provide general administrative support to the project team.

• Provide onsite administrative and coordination support to project teams and stakeholders.
• Liaise with internal departments, contractors, suppliers and clients.
• Coordinate access, resources, meetings and other onsite requirements.
• Ensure project activities are properly documented and communicated.
• Support the resolution of onsite administrative and operational issues.

Enterprise / Owned Enterprise Experience

Experience working within an enterprise environment is highly advantageous.

The ideal candidate should have an understanding of:

• Working within structured corporate or enterprise environments.
• Enterprise governance and approval processes.
• Working with multiple stakeholders and business units.
• Project reporting and governance requirements.
• Document control and information management.
• Procurement and supplier processes.
• Confidentiality and professional handling of business information.
• Working with senior management and cross-functional teams.

• Minimum: Diploma/Degree in Project Administration/Project
• Management/Business Administration or equivalent.
• Preferred: PMI-CAPM or PRINCE2 Foundation; short courses in Excel
• Advanced, SharePoint Administration, Agile fundamentals.

• Minimum: 3 5 years as a Project Coordinator or PMO Coordinator in a large enterprise.
• Preferred: Experience in State-Owned Enterprise (SOE)/regulatory environments and multi-vendor programs.
• Preferred/Exposure: SAP (MM/SRM), Power BI (basic dashboard refresh & publishing).

Please Apply Now!