Administrator
The HR Company Port Elizabeth
Minimum Requirements
Administration & Finance
- Matric certificate or relevant tertiary qualification
- Minimum 5 years administration and/or finance experience
- Valid drivers license advantageous
- Proficient in Microsoft Office
- Strong customer service and communication skills
- Fluent in English
- Well-presented and professional
- Strong organisational and problem-solving skills
- High attention to detail
- Ability to work independently and complete tasks without close supervision
- Excellent administrative and financial processing skills
- Strong verbal and written communication
- Ability to manage multiple tasks and meet deadlines
- Accurate data capturing and reconciliation abilities
- Strong interpersonal skills when dealing with customers, suppliers, and staff
- Ability to work under pressure in a fast-paced environment
- Professional telephone etiquette
- Reliable, trustworthy, and highly organised
Administration & Finance
- Process daily GRN and GRV stock transactions
- Assist with debtor payment allocations, reconciliations, and queries
- Reconcile creditor accounts and submit to Branch Manager within deadlines
- Ensure invoices correspond with GRVs and purchase orders
- Verify and process daily POS cash-ups accurately
- Review, authorise, and process credit notes for stock and warranty claims
- Obtain approval for all high-value purchases from the Financial Manager
- Ensure all required documentation is sent to Head Office weekly
- Maintain proper filing and separation of documents for relevant departments
- Manage and maintain the branch asset register
- Control stationery inventory and ordering
- Process and capture Inter Branch Transfers (IBTs)
- Maintain accurate delivery note records and ensure invoicing is completed weekly
- Manage scrap and warranty invoicing and banking
- Process expense claims and submit to Head Office timeously
- Complete and submit attendance registers to HR
- Capture PODs on ARB and ensure originals are sent to Head Office weekly
- Perform filing and general administrative duties
- Handle ad hoc administrative responsibilities as required
- Answer incoming calls professionally and direct queries appropriately
- Welcome and assist customers, suppliers, and visitors
- Maintain professional communication with all departments and stakeholders
- Assist with branch operational requirements
- Run general errands when required
- Support management with administrative reporting and documentation
- Accurate and timely processing of financial and administrative documents
- Effective communication with staff, management, customers, and suppliers
- Accurate reconciliations and record keeping
- Compliance with company procedures and deadlines
- Efficient document control and filing systems
- Professional customer service and reception management
- Timely submission of reports and Head Office documentation
- Strong attention to detail with minimal errors
- Ability to work independently and manage workload effectively
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