Operations Coordinator (Office Administration - 12 Months Contract - WITS RHAP)

Main purpose of the job:

• To manage and lead RHAP operations (finance, administration) in support of RHAP project teams and in coordination with WHC. Supervise administrative staff and work in close partnership with programme teams. Serves as the primary point person from RHAP to WHC finance, contracts/legal and human resources

Division:

• Rural Health Advocacy Project

Location:

• 158 Jan Smuts 9 Walters Road, Rosebank

Key performance areas:

Financial and Procurement Administrator:

• Establish & maintain effective working relationships with internal and external stakeholders
• Maintain asset register and submit quarterly verification with the WHC asset department
• Facilitate & assist operations staff to efficiently provide travel & meetings support to programme staff
• Review all documents prepared by RHAP and suppliers to ensure accuracy & completeness
• Support project teams in contract payment/tracking

Service Provider/ Contract Management:

• Manage operations staff to develop and maintain financial & administrative systems which facilitate efficient and timely organisation operations
• Ensure efficient and effective management of facilities including offices, ICT and assets of RHAP

Programme Coordination, Management and Evaluation:

• Facilitate development and implementation of operational manual in line with the strategic plans of the RHAP
• Monitoring of monthly outputs uploading onto RHAP shares folder

Office Administration:

• Communicate regularly with rental office manager and ensure office is well maintained
• Manage organisation wide calendar and ensure all staff leave and board / Exco meeting are entered
• Monitor RHAP emails daily and respond timeously. If applicable, redirect accordingly

RHAP Exco and Governance:

• Invite / Schedule and maintain calendar of board and Exco meetings
• Implementation of our annual board meeting and reporting schedule
• Coordinate with director the drafting of Board reports
• Compile and prepare board packs and ensure documents emailed and printed for meetings
• Donor contractual compliance monitoring ensures Director tracking of donor and other contractual obligations, deadlines, deliverables and preps the Executive Director for EXCO - Maintain electronic files for Board meetings, to include minutes and board packs
• Maintains organisations schedule and planner
• Governance growth and development manages and helps implement our governance development plan
• Ensures regular relationship maintenance with the board stakeholders and partners

• Diploma in a relevant field, such as office administration

• Minimum of 1 - 3 years experience in a general office environment
• Experience in financial administration
• Grant management is advantageous

Desirable additional education, work experience and personal abilities:

• Excellent attention to detail, organisation and follow through
• Ability to work independently to solve problems & collectively as a team
• Proactive, reliable and accountable
• Highly proficiency in use of MS Office, particularly Word and Excel
• Strong work ethic and desire for excellence
• Willingness to learn and receive constructive feedback
• Working overtime may be required from time to time
• Ability to maintain confidentiality, tact and discretion at all times
• Excellent written English and verbal communication skills
• Professional additional South African language would be an added advantage
• Strong interpersonal and relationship management skills

TO APPLY:

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 17 June 2025
• Note: No CV will be accepted after the closing date

Please note:

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position