[ref. d8444118] Receptionist - Midrand
Mirror Images Midrand R 12/month
Reception
- Ensure the reception area is always managed professionally and efficiently
- Welcome clients and visitors with a friendly disposition
- Arrange refreshments for visitors
- Answer phone- Divert calls to the correct department/staff member.
- Take messages if necessary
- Keep the reception and work station neat and tidy
- Monitor visitors around the building
- Be vigilant for security reasons/purposes (access-controlled entrance doors)
- Receiving deliveries/parcels for various departments, staff members and advise the relevant person accordingly.
- Make labels for Tenders or files
- Assist various departments with overflow duties
- Log calls for service or toner requests (getting serial numbers, address contact confirmation, calculating yield or meter readings)
- Follow up on clients' requests (especially for toners if they received them)
- Close calls that have been completed
- Send monthly invoices to clients (Debtors) generate invoices via BPO
- Upload new contracts and link addresses to contracts via BPO
- Get meter readings via emails or calls
- If necessary, place accounts on hold (due to payments)
- Be aware of any maintenance issues in and around reception - sudden leaks, cracks, loose handles, etc. Advise the building manager accordingly
- Sign office hygiene service providers weekly visit reports and records
- Ensure bookrooms are in neat and operational use with refreshments and necessary crockery
- Ensure water machine/coffee machine/fridge in boardroom is in good running order and arrange repairs, if necessary
- Manage bottled water stock for boardroom and executive suite
- BPO (internal) Would be a great advantage
- MS Outlook
- MS Excel
- MS Word
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Job Title: Corporate Receptionist
Report To: Manager
Seniority Level: 2 - 4 yrs exp As a corporate receptionist
Qualification: grade 12 + dip or Certificate
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