Project Administrator

Key Responsibilities:

Project Coordination:

• Assist in the planning, execution, and closing of projects.
• Coordinate project activities, resources, equipment, and information.
• Ensure that all projects are delivered on time, within scope, and within budget.

Documentation and Reporting:

• Maintain comprehensive project documentation, plans, and reports.
• Prepare and distribute project status reports, meeting minutes, and other relevant documents.
• Ensure proper documentation of project changes, decisions, and actions.

Communication Management:

• Facilitate effective communication among project stakeholders.
• Schedule and organize project meetings, including preparing agendas and taking minutes.
• Act as a point of contact for project-related inquiries and issues.

Risk and Issue Management:

• Identify and document project risks and issues.
• Assist in the development and implementation of risk mitigation strategies.
• Monitor and track the resolution of project issues.

Resource Management:

• Assist in the allocation and management of project resources.
• Track resource availability and utilization.
• Coordinate with team members to ensure resource needs are met.

Quality Assurance:

• Support the implementation of quality assurance processes.
• Ensure that project deliverables meet the required quality standards.
• Assist in conducting project audits and reviews.

Budget and Financial Management:

• Assist in the preparation and monitoring of project budgets.
• Track project expenditures and ensure they are within the approved budget.
• Prepare financial reports and forecasts as required.

Administrative Support:

• Provide general administrative support to project managers.
• Manage project-related correspondence and documentation.
• Maintain project files and records in an organized manner.

Stakeholder Management:

• Assist in identifying and managing project stakeholders.
• Ensure stakeholder requirements and expectations are documented and addressed.
• Facilitate stakeholder engagement and communication.

Continuous Improvement:

• Identify opportunities for process improvements and efficiencies.
• Assist in the implementation of best practices and lessons learned.
• Support the continuous improvement of project management processes.

Qualifications:

• Tertiary qualification (IT OR Business) plus a Project Management certification (Agile or CAPM or PMP,PRINCE2 etc.)
• Experience supporting both Agile (Scrum/Kanban) and Waterfall methodologies
• Proficient in project management software (e.g., Jira, MS Project, Confluence, Excel)

Please Apply Now!