Administration Clerk (Operations and Finance Support)

Operational & Ancillary Charges Processing:

• Our client is looking for someone to capture, process, and verify ancillary charges related to coldstore and quayside operations.
• Ensure that customers are properly notified of any quayside-related ancillary charges before billing.
• Assist with sorting and printing labels for coldstore operations.
• Verify that all charges are accurately supported by relevant operational documentation, including customer correspondence.

Finance Administration:

• Ensure all charges are correctly reflected in the billing system with accurate rates upon completion.
• Perform daily reconciliations to confirm the accuracy of transactions.
• Maintain well-organised and accurate financial records and filing systems.

Operational Support & Liaison:

• Liaise with Operations teams to resolve discrepancies and clarify charges.
• Respond to routine internal and external queries related to ancillary charges and finance matters.

General Duties:

• Maintain strict confidentiality and integrity of financial information.
• Adhere to company policies, procedures, and internal controls.
• Provide additional administrative or finance-related support as required.

Education:

• Our client is looking for candidates with a Grade 12 (Matric).
• A Certificate or Diploma in Accounting, Finance, or Bookkeeping will be advantageous.

Experience:

• At least 2 years experience in a finance or administrative role.
• Experience within a coldstore, warehousing, logistics, or agricultural environment is advantageous but not essential.

Technical Skills:

• Computer literacy with working knowledge of MS Excel and MS Word.
• Ability to process high volumes of data quickly and accurately.

Competencies & Personal Attributes:

• Strong numerical skills with high attention to detail.
• Good organisational and time-management abilities.
• Ability to perform well under pressure, particularly during peak operational periods such as citrus season.
• Strong communication skills and the ability to work effectively with operational teams.
• Honest, reliable, and trustworthy with a willingness to learn and grow within the industry.