Administrator

Are you an organized, detail-oriented professional with a passion for efficiency and excellence in healthcare administration? Our client, a leading vascular care provider, is looking for a dynamic Administrator to join their dedicated team. In this pivotal role, you will ensure the smooth day-to-day operations of the facility, supporting both clinical and administrative functions to help deliver outstanding patient care.

If you're ready to thrive in a fast-paced medical environment and contribute to meaningful work, we invite you to explore this exciting opportunity.

Minimum requirements:

• Matric
• Fluent in Afrikaans and English
• 5 years administration experience
• Valid driver's license and own vehicle (advantageous)
• Reliable transport
• Computer literate
• Proficiency on VeriClaim, Mac (Apple laptop) and IOS

Duties and responsibilities:

• Typing and Preparing Reports: Accurately transcribe medical and procedural reports, patient summaries, and correspondence using dictated or written notes
• Opening and Managing Patient Files: Create, update, and maintain physical and electronic patient records in line with confidentiality standards and medical protocols
• Billing and Invoicing: Generate, submit, and track medical claims and invoices; liaise with medical aids, patients, and accounts departments for prompt payment
• Appointment Scheduling: Coordinate patient appointments, follow-ups, and procedures efficiently using the practice’s scheduling software.
• Reception and Front Office Support: Greet patients, answer calls, and provide basic information while ensuring a welcoming and professional front office environment
• Medical Aid Liaison: Verify benefits and authorizations with medical aids, follow up on unpaid claims, and ensure all required documentation is submitted correctly
• Record Keeping and Filing: Ensure all patient documentation, test results, and referrals are accurately filed and easy to retrieve when needed
• Office Supply and Inventory Management: Monitor and order necessary office and medical supplies to ensure smooth daily operations
• Data Entry and Database Management: Maintain accurate data in practice management systems, ensuring compliance with privacy and healthcare regulations
• Support to Clinical Team: Assist doctors and nurses with administrative tasks, such as preparing documents, referrals, and follow-up correspondence

Skills required:

• Strong administrative skills
• Attention to detail
• Communication skills
• Fast and accurate typing skills
• Customer service orientation
• Billing and accounts knowledge
• Confidentiality and professionalism
• Problem-solving skills
• Team player

Remuneration:

R 8 500

Work hours:

Monday - Friday: 07:30 - 16:00

IMPORTANT:

• Applications close 30 June 2025
• Only applications submitted via the Ditto Jobs platform will be considered
• Only candidates who are shortlisted will be contacted
• No social media messages / comments will be responded to