Site Administrative Assistant

Job Title:

Site Administrative Assistant

Company:

Tech4Green

Department:

HealthCare Risk Waste Management

Position Overview:

The role further involves report generation, stock monitoring and data entry to facilitate smooth operations.

Minimum Experience:

• At least 3 years’ of administrative experience in a similar role.
• Experience in managing stock and stock takes.
• Experience in handling and maintaining administrative records.
• Proficiency in MS Excel and other Microsoft Office applications.
• Data capturing experience.
• Experience in waste management is advantageous.

Essential Job Functions:

• Perform day-to-day administrative tasks related to HCRW activities.
• Ensure all records, reports, and documentation are accurately maintained.
• Support operational teams with administrative duties.
• Prioritise and plan tasks based on operational needs.
• Monthly invoicing for HCRW treated based on billing sheets.

• Maintain precise documentation related to manifests and records.
• Assist in the processing of billing-related documentation.
• Ensure all administrative records are correctly filed and updated.
• Verify manifest data with waste delivered to treatment plant.
• Compare scan data to manifest data.
• Reporting
• Assist in the generation of reports, as and when required.
• Support the preparation of billing reports and other compliance-related documents.
• Maintain accurate and up-to-date / daily records of stock usage and availability.
• Daily update on all employee overtime worked.

• Monitor stock levels and support stock ordering processes in a timely and efficient manner.
• Assist with stocktake processes for consumables.
• Weekly invoicing of stock orders.
• Purchase orders for stock orders placed with suppliers.
• Daily update on reusable containers.

Skills, Competencies & Functional Requirements:

• Strong administrative and organisational skills.
• Ability to create structured work processes.
• Highly organised and meticulous.
• Proficiency in MS Excel and other Office applications.
• Attention to detail and accuracy in data handling.
• Good communication skills (verbal and written).
• Ability to work under pressure and meet deadlines.
• Problem-solving skills and ability to multi-task.
• Ability to maintain confidentiality and handle sensitive information ethically.

Qualification Requirements:

• Grade 12 or equivalent qualification.
• A diploma or certification in Finance, Administration, Office Management or a related field is advantageous.
• Financial courses or experience will be advantageous.

Other Requirements:

• Ability to work independently and in a team.
• Flexibility to adapt to changing administrative needs.
• Willingness to travel, if required.
• No Remote working. Position is fully office based.