Conveyancing Secretary

Conveyancing Secretary

Employment Type: Full-time

Law firm is seeking an experienced and highly competent Conveyancing Secretary to join a busy legal practice in Kempton Park. The successful candidate must have strong, hands-on experience managing bond registrations from inception to completion and be able to work independently with minimal supervision.

• 3–5+ years’ relevant conveyancing secretarial experience
• Extensive bond registration experience is essential and non-negotiable
• Must have practical experience working with all four major South African banks:
• ABSA
• Nedbank
• First National Bank (FNB)
• Standard Bank
• Ability to manage matters from instruction/inception through to registration and finalisation
• Strong understanding of the full bond registration process
• Experience with property transfers will be beneficial, but is not essential
• Must be able to work independently and manage a caseload effectively
• Strong attention to detail and excellent organisational skills
• Good communication and follow-up skills
• Must be comfortable liaising with clients, banks, attorneys, estate agents and other relevant parties
• Own reliable transport is essential

• Manage the full bond registration process from start to finish
• Receive and process bond instructions from financial institutions
• Open and maintain files and ensure all required documentation is obtained
• Prepare and process bond registration documentation
• Liaise with all relevant parties throughout the transaction
• Attend to bank requirements and ensure compliance with bank procedures
• Monitor outstanding documentation and follow up on delays
• Prepare matters for lodgement and registration
• Track matters through the various stages of the conveyancing process
• Attend to queries and provide regular updates to clients and relevant stakeholders
• Ensure matters are accurately updated and progressed through to completion
• Maintain accurate filing and administrative records