Virtual Sales Assistant / Sales Coordinator (Remote)

Virtual Sales Assistant / Sales Coordinator

Reports To: Sales Manager (supports both CEO and senior sales staff)

Seeking a highly organized sales coordinator with experience in the architecture, design, property, or project management sector. You will be responsible for building, maintaining, and optimizing our sales support system (CRM), driving the flow of client information between sales, design, marketing, and PMs.

Key Responsibilities:

• Set up and manage the sales CRM/system (e.g., Pipedrive or similarhelp select/implement if needed).
• Proactively extract necessary information from CEOs/calendar (not just respond to daily instructions).
• Respond to client inquiries, schedule meetings, manage and update CRM, support marketing/sales pipeline.
• Track deal stages and ensure all relevant documentation flows between sales, design, and project management teams.
• Maintain accurate, up-to-date records for entry, medium, and luxury clients.
• Support both CEO and one additional sales staff member.

Requirements:

• At least 2 years of experience in a similar role within architecture, property, design, or project management.
• Strong organizational and communication skills; must work independently.
• Proven ability to manage or implement CRM systems (Pipedrive or equivalent preferred).
• Must understand sector-specific technical language and processes.
• Able to set up sales support systems from scratch.

Salary: R8,000 per month

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