Debtors / Creditors & Admin Clerk

Key Responsibilities:

• Capture, reconcile, and maintain customer accounts on the accounting system.
• Prepare and issue customer invoices, credit notes, and statements accurately and timeously.
• Perform monthly debtor reconciliations and follow up on outstanding balances.
• Maintain a debtor ageing analysis and provide weekly reports to management.
• Liaise with clients regarding payments, queries, and supporting documentation.
• Ensure all revenue and receipts are correctly allocated in the general ledger.

• Process supplier invoices, ensuring correct coding, approvals, and supporting documents.
• Reconcile supplier statements and resolve any discrepancies.
• Prepare payment batches and ensure all creditors are paid in line with company policy.
• Maintain up-to-date creditor ageing reports and assist in cash flow planning.
• Verify and process staff reimbursements and petty cash claims.

• Assist with filing, document control, and record keeping (both electronic and physical).
• Support month-end closing procedures with reconciliations and journals.
• Maintain vendor and customer master data records.
• Assist with internal and external audit preparation and queries.

• Grade 12 (Matric) essential.
• Diploma or Certificate in Accounting / Bookkeeping / Finance preferred.
• 23 years experience in a similar role (hospitality, property, or service industry advantageous).
• Sound knowledge of debtors and creditors functions.
• Proficiency in MS Excel and accounting software (e.g. Sage, Pastel, or similar).
• Strong numerical accuracy and attention to detail.

• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Integrity and discretion in handling confidential information.
• Proactive problem-solving and teamwork orientation.