PA & Farm Operations Coordinator

The ideal candidate is highly organized, proactive, and capable of multitasking across administrative and operational duties in a client-facing environment.

Personal Assistant Duties:

• Provide daily administrative support to the Director/Owner
• Manage calendars, schedule appointments, and coordinate meetings
• Handle travel arrangements and prepare briefing materials
• Assist with personal errands and ad-hoc tasks as needed

Farm Operations Management:

• Oversee daily farm operations in collaboration with staff and service providers
• Liaise with clients regarding orders, services, and delivery schedules
• Maintain stock and supply levels and coordinate procurement
• Ensure the smooth running of farm events and inspections

Client Engagement & Order Processing:

• Manage client communications and provide exceptional customer service
• Process incoming orders and coordinate dispatch/logistics
• Generate and send invoices using appropriate accounting or invoicing software
• Track payments and follow up on outstanding accounts

Auction & Sales Coordination:

• Organize and facilitate farm auctions (online or onsite)
• Prepare catalogs, coordinate marketing, and liaise with buyers/sellers
• Manage registration, bidding, and post-auction communication
• Ensure timely processing of payments and deliveries after auctions

Key Skills and Qualifications:

• Proven experience in personal/executive assistance, farm management, or a related field
• Strong administrative and organizational skills
• Excellent communication and interpersonal abilities
• Knowledge of invoicing software and sales/order processing
• Comfortable working in a fast-paced, multitasking environment
• Understanding of agricultural operations (livestock or crop) preferred
• Valid drivers license and own transport (if applicable)

Bonus Skills:

• Experience with online auction platforms
• Bookkeeping or accounting background
• Marketing/social media skills related to farm sales.