Receptionist and Office Administrator

REQUIREMENTS

Minimum education (essential):

• National Senior Certificate
• Diploma or Degree in Business Administration or a related field (advantageous)

Minimum applicable experience (years):

• 2-4 years relevant administrative or office support experience

Required nature of experience:

• Front-office reception and customer-facing experience
• General office administration and clerical support
• Processing purchase orders, invoices, and reconciliations
• Coordinating travel arrangements, vehicle hire, and courier services
• Managing suppliers, stationery, office supplies, and service providers
• Supporting office events, meetings, and internal functions

Skills and Knowledge (essential):

• Excellent written and verbal communication skills
• Strong administrative, organisational, and time management skills
• Proficient in Microsoft Office and Windows-based systems
• Strong problem-solving and resourcefulness
• Ability to manage multiple tasks simultaneously

Other:

• Proficient in Afrikaans and English
• Own transport and valid drivers license

• Welcome and assist all visitors, customers, and office guests professionally.
• Manage reception duties, including switchboard operations and coordinating appointments and meetings.
• Handle walk-in queries, providing accurate information and directing to relevant departments.

• Perform general administrative duties, including processing purchase orders, invoices, and reconciliations.
• Coordinate office supplies, stationery, equipment procurement, and storeroom management.
• Manage supplier and vendor relationships to support smooth office operations.
• Support fleet management, vehicle hire, courier services, and facilities-related tasks.
• Assist with technical issues, office upkeep, and internal process improvements.

• Arrange staff travel, accommodation, and vehicle bookings.
• Assist with office events, meetings, and internal functions, including catering and setup.
• Support marketing and training logistics when required.

• Maintain confidentiality and uphold high ethical standards at all times.
• Assist HR and other departments with ad hoc administrative tasks.
• Work collaboratively to support overall office efficiency and staff needs.

Market related