Executive PA and Coordinator

Key Responsibilities:

• Manage complex diaries, schedule meetings, and coordinate agendas for UK and South Africa executives.
• Organise travel, accommodation, and logistics for domestic and international trips.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Support internal communications, ensuring timely and accurate information flow across teams.
• Assist with ad hoc administrative projects, research, and reporting as required.
• Serve as a point of contact for internal and external stakeholders, maintaining a professional and courteous manner.
• Ensure confidential and sensitive information is handled with discretion.
• Maintain office systems, files, and records for easy retrieval and compliance.

Requirements:

• Minimum 35 years experience as an Executive PA, Personal Assistant, or Coordinator supporting senior leadership.
• Exceptional organisational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to work independently and anticipate executive needs.
• Strong attention to detail and high level of discretion and confidentiality.
• Experience coordinating across multiple time zones is advantageous.
• Professional, proactive, and adaptable approach to work.

What We Offer:

• Competitive salary aligned with UK standards.
• Exposure to international executive teams and cross-border operations.
• Career growth opportunities within a professional and dynamic environment.
• Collaborative in-office culture in Cape Town CBD with modern facilities.
• Opportunity to contribute to the smooth operation of a growing international business.