Administration Officer (logistics - pharmaceutical/medical) Essential: National N Diploma with 18 months in-service training
MECS Africa Paarl
Key Responsibilities
- National and international client liaison
- Processing bill of material journals, sales order capturing, delivery notes, and debtors management
- Coordinating and monitoring national logistics operations to ensure accurate and timely deliveries
- Preparing shipping documentation for local and national radiopharmaceutical orders
- Liaising with freight forwarders and drivers to ensure on-time delivery
- Tracking and resolving delivery-related issues through effective stakeholder communication
- Document control of production-related documentation
- General office administration including:
- Records and database management
- Diary management
- Travel arrangements
- Meeting coordination and support
- Preparing itineraries for management
- Ordering and managing departmental stationery and technical requirements
- Preparation of reconciliation reports
- Supporting Quality Management System documentation control
- Drafting and distributing correspondence (agendas, minutes, reports)
Minimum Requirements:
Qualifications- Matric / Grade 12 (essential)
- National N Diploma (NQF 6) in Office Administration or related field - with 18 months in-service training
- 23 years relevant administrative experience
- Experience in a pharmaceutical or production environment (advantageous)
- Proven logistics experience with a track record of improving efficiency
- Experience preparing reconciliation reports
- Exposure to Quality Management Systems documentation
- Experience arranging meetings and corporate functions
- National and international client liaison experience
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Experience managing databases and using accounting software
- Familiarity with travel management platforms
- Production schedule maintenance
- Filing systems and document control
- Procurement and supplier order placement
- Local and international sales dispatching and financial administration
- Strong organisational skills with attention to detail
- Excellent communication and problem-solving abilities
- A challenging and stimulating work environment
- Competitive remuneration aligned with qualifications and experience
- Opportunity to contribute to impactful scientific and healthcare initiatives
- Employment equity-aligned recruitment process
Vine RecruitmentPaarl
KEY RESPONSIBILITIES
Capture and process transactions on Sage.
Prepare invoices and follow up on outstanding debtor accounts.
Process, check and file supplier invoices.
Handle general office administration and filing.
Respond to client and supplier...
Red Cat RecruitmentPaarl
RedCat Recruitment is urgently seeking an experienced SALES ADMINISTRATOR for a well-established, national concern, based in the Montague Gardens area, Cape Town.
Person must preferably be able to start immediately!
JOB DESCRIPTION / REQUIREMENTS...
Vine RecruitmentPaarl
Requirements
Bookkeeping or accounting experience.
Knowledge of accounting principles, VAT and payroll.
Good computer skills and experience with accounting software.
Strong organisational skills and attention to detail.
Ability to work independently,...