Payroll & Compliance Administrator (Sage 300)

Qualifications, Skills & Experience:

• A relevant tertiary qualification will be advantageous.

• A functional understanding of South African payroll legislation and regulations.
• Experience with retirement fund & medical aid administration.
• Experience with COID claims & administration.
• Good numerical and analytical skills.
• High level of accuracy, attention to detail and conscientiousness.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality at all times.

• Minimum 5 years relevant experience, including 3 years with Sage 300 People.

Duties:

• Process the full payroll cycle using Sage 300 People, including data input, calculations, benefits administration and reporting (9 entities, +- 420 employees) Monthly payrolls only, multiple package structures (Cash-up & TCTC & Independent Contractors).
• Coordinate with the wider HR team to ensure all staff changes are processed timeously and correctly on the payroll.
• Ensure accurate and timely payment of salaries, statutory deductions (PAYE, UIF, SDL), and all other external payments like Retirement and Medical Fund.
• Maintain accurate employee payroll records and ensure compliance with relevant legislation (Basic Conditions of Employment Act, Labour Relations Act, Employment Equity, South Africa Revenue Services).
• Annual COID submissions & claims administration.
• Ensure high levels of data integrity on the payroll system.
• Process and reconcile all inputs received and other employee-related payments.
• Prepare and submit monthly statutory returns (EMP201).
• Prepare data for bi-annual statutory submissions (EMP501).
• Generate interim tax certificates for provisional taxpayers.
• Respond to employee payroll queries and resolve any discrepancies in a timely and professional manner, keeping the Reward & Payroll Manager informed.
• Generate and distribute payroll reports as required.
• Perform all payroll-related month-end functions.
• Monthly benefit fund submissions (Retirement Fund, Medical Aid, employee assistance program).
• UIF administration.
• Assist with the preparation for payroll audits, BEE audits and reconciliations.
• Assist with Disability claims.
• Assist with general administrative tasks related to payroll, benefits, and statutory compliance.
• Assist with Payroll projects as needed.
• Assist the Reward & Payroll Manager as needed.

***Only shortlisted candidates will be contacted***