Paralegal and Executive Support Specialist - O'Brien

Position: Paralegal and Executive Support Specialist

We are seeking a highly skilled and experienced legal professional to provide comprehensive support to a dynamic legal and executive team. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a fast-paced environment.

Minimum Requirements:

• Paralegal certification essential; legal degree will be an advantage
• 6 to 8 years’ relevant experience in a legal or corporate setting
• Proficient in legal research and investigation with strong computer literacy
• Strong analytical and problem-solving abilities
• Exceptional organisational, verbal, and written communication skills
• Ability to manage priorities effectively and meet tight deadlines
• Professional and confident interpersonal skills with a client-service focus
• Ability to work under pressure and maintain confidentiality
• Independent thinker who exercises sound judgement and discretion
• Competent in supporting senior executives and "managing up"
• Own reliable transport is essential

Key Responsibilities:

• Drafting and assisting in the execution of legal agreements
• Managing and maintaining databases of legal documents and company records
• Conducting legal research and supporting ongoing legal matters
• Assisting with special projects as required
• Liaising with financial institutions, clients, trustees, and other stakeholders
• Completing onboarding documentation and managing administrative processes with financial service providers
• Attending meetings and capturing detailed, accurate notes
• Coordinating travel logistics for Directors, including arrangements for annual travel to South Africa