Administrator Stores (Inbound) - Somerset West

Main purpose of the job:

• Follow up on missed handovers, Gemba Walk feedbacks, after-hour reports, cross checks and Management routines.
• Weekly escalation to Maintenance re SHE jobs.
• Logging of Maintenance jobs Adhoc.
• Communicating Monthly G2G Activity Reports per dept. Check that the G2G platform is being used as intended.
• Weekly sending of minutes for SHE, Level 2 and Coordinators meeting or any other meetings minutes required.
• Daily Paper Trail requests.
• Ongoing tracking and feedback of department budget to Manager.
• Daily Outlook diary coordination for Manager.
• Request of quotes needed ad-hoc.
• Weekly over 60-hour overtime feedback.
• Retrieve daily Store alarm feedback from Supplier.
• Arrange staff training dates Adhoc.
• SHE administrative assistance where needed.
• Meeting minute taking - Ad-hoc.
• Forklift repair / service requests Adhoc.
• Forklift and racking load testing Adhoc.
• Filling of forklift hours weekly - FMX Spreadsheet.
• Filing of quotes, POs and invoices - General department filing and record keeping.
• Staff COS and Requisitions Adhoc.
• Fulfil tasks per task list.
• Prompt SOP reviews when due.
• SOP Uploads to SharePoint when due. · Time and attendance feedback weekly.
• Assist Manager with administrative tasks when need be · Logging of training registers. ·
• Logging unsafe act cards.
• Logging of Incident Reports.
• Update Nosa Board monthly.
• With approval of Manager, request Casual staff when need be.
• MDWT assistance where need be. · Schedule Clinic appointments as requested.
• Capture leave for department. · Arrange transport for employee's that works overtime.
• Log CPD points.
• Check that tasks on Safe Trans are completed. Escalate to Task Managers if necessary, with Manager in copy.
• Follow up on FMX exception reports.
• Follow up on emails on behalf of Manager where needed.
• Print Job Profiles and Task Lists bi-annually and prompt Line Managers to review hard copies. Once done, amend with soft copies for Manager to approve.
• Arrange and coordinate staff functions when needed. ·
• Broadcast messages for department on Viva Engage.
• Send through monthly 5S and MDWT Scores for the Group to HR.

Preferred Minimum Requirements:

• Matric preferable.
• 1-2 years plus experience in similar role within an Administration environment.

Knowledge:

• Computer literate.
• Must possess good coordination

Skills:

• Willing to work under pressure, after hours at times.
• Good physical and mental capacity.