Office Administrator

Are you looking to make a tangible impact within a dynamic manufacturing environment? Our client, an established organization focused on manufacturing, is seeking a dedicated Office Administrator to streamline office operations and support their team.

This role is vital in maintaining the efficiency and compliance of daily office activities, ensuring smooth communication across departments, and supporting sales and administrative functions.

Duties:

• Coordinate office activities and operations to enhance efficiency and adherence to company policies
• Maintain accurate customer records, sales databases, and filing systems
• Manage HSEQ compliance checks and related documentation
• Handle switchboard calls, appointments, and correspondence
• Prepare quotations, sales orders, invoices, and related documents
• Process customer orders, liaising with operations, logistics, and finance teams
• Assist in resolving order or account queries and escalate complex issues
• Monitor stationery and office supplies, assist with general administration, and support the cleaning staff
• Assist with stock takes, stock ordering, receiving stock, and daily invoicing
• Support other departments as needed and handle sensitive information with discretion
• Manage opening and closing of the factory as a 3rd key holder

Requirements:

• 3 to 5 years of relevant office administration experience
• Proven skills in sales support, SHEQ compliance, and customer service
• Proficiency in invoicing processes and Pastel software
• Strong organizational and communication skills
• Ability to handle multiple responsibilities with accuracy and professionalism

If you have not heard from us within 2 weeks, we regret that you have been unsuccessful