Quality Data Specialist (Wine industry)

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START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• Grade 12 (Matric).
• Diploma or Degree in Information Systems, Quality Management, Data Science, or Food Technology.
• 35 years experience in data management, master data, or specification control, preferably in food or beverage manufacturing.
• Knowledge of BRCGS / IFS data traceability and specification control.
• Prior exposure to laboratory data, ERP, or client portal systems.
• LIMS administration or data management systems.
• ERP experience (SAGE/SAP) and QMS integration.
• Advanced Microsoft Excel and database management.
• Extensive laboratory knowledge.

DUTIES:

1. Product Specification Management:

• Maintain master product specifications (ingredients, allergens, analytical targets, packaging details).
• Ensure all changes are documented, version-controlled, and approved by relevant departments.
• Upload and verify specification data on client/retailer portals and in internal databases.
• Perform regular reviews to confirm specification accuracy across documents and systems.
• Create QR codes.

1. Portal Administration:

• Manage client and retailer portals (e.g., Tesco, Aldi, Ahold, GB, IPW, Fairtrade).
• Upload declarations, technical data sheets, certificates, and COAs.
• Track submission SLAs and renewal dates using a controlled portal calendar.
• Conduct RFT (Right First Time) verification on each submission.

1. LIMS Administration:

• Maintain sample IDs, test requests, and analytical result uploads in the LIMS.
• Ensure linkage of laboratory data to ERP batch numbers and specifications.
• Generate, verify, and archive COA reports and dashboards from LIMS data.
• Manage user access, permissions, and system housekeeping.

1. Data Integrity & System Alignment:

• Conduct monthly master data reconciliations between ERP (SAGE), QMS, LIMS, and portals.
• Identify and correct mismatches or obsolete entries.
• Implement data validation rules and periodic accuracy checks.

1. Change Control & Version Management:

• Manage data change control (new SKUs, label specs, blends, analytical targets).
• Maintain master data library and controlled access per department.
• Archive old versions in line with document control procedures.

1. Health, Safety & Housekeeping:

• Comply with company H&S policies and procedures; keep the work area audit-ready.
• Conduct scheduled fabrication audits; report findings with owners and due dates.
• Complete mandatory H&S training/refreshers; keep records current.

1. Reporting & Data Analytics:

• Extract and compile analytical performance and compliance trends from LIMS/ERP data.
• Generate routine reports for Quality, Operations, and Management Review meetings.
• Develop visual dashboards for lab KPIs, test turnaround time, and data accuracy.

1. Continuous Improvement:

• Support integration of QMS, ERP, and LIMS through digital workflows and automation.
• Identify process inefficiencies and propose technical solutions.
• Support system validation, user training, and SOP development for digital systems.

HOURS:

• Monday to Friday: 08:00 17:00