Personal Assistant to the Chief Operating Officer

About the role

The Personal Assistant (PA) to the Chief Operating Officer provides high-level administrative, organisational, and strategic support to ensure the COO operates efficiently and effectively. The role requires discretion, strong coordination skills, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Provide full administrative support to the COO, including diary management, meeting coordination, and travel arrangements.
• Act as the primary point of contact between the COO and internal/external stakeholders.
• Screen and manage calls, emails, and correspondence on behalf of the COO.
• Prepare agendas, presentations, reports, and briefing documents
• Operational & Business Support.
• Assist with tracking operational projects, action items, and deadlines.
• Coordinate follow-ups on decisions taken in meetings.
• Support the COO with data collection, reporting, and analysis where required.
• Maintain confidential files, contracts, and sensitive business information.

• Schedule and coordinate executive and operational meetings
• Attend meetings where required and accurately record minutes and action items
• Ensure timely circulation of minutes and follow-up on deliverables
• Liaise with senior management, suppliers, and clients professionally

• Manage office administration tasks related to the COOs function.
• Coordinate logistics for workshops, strategy sessions, and off-site meetings.
• Assist with budget tracking, expense claims, and purchase orders.
• Ensure compliance with company policies and procedures.

• Handle sensitive information with absolute confidentiality and discretion.
• Represent the COO and the organisation in a professional and diplomatic manner at all times.

• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• High level of attention to detail and accuracy.
• Ability to work under pressure and manage multiple priorities.
• Strong problem-solving and decision-making skills.
• Professional, confident, and proactive approach.

Requirements:

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES Programme before.
• Diploma or Degree in Office Administration, Business Administration, or a related field.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience working in an operational or corporate environment is advantageous.

• Trustworthy and highly discreet.
• Self-motivated and reliable.
• Strong interpersonal skills.
• Adaptable and flexible.
• Calm, professional, and solution-focused.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.