Cost and Operations Finance Coordinator

Job Purpose

The purpose of this role is to support the finance department with the accurate processing of producer pricing, payments, invoice verification, reconciliations, and reporting. The role plays a critical part in ensuring timely producer payments, maintaining financial accuracy, and supporting internal control compliance within a fast-paced agricultural export environment.

Minimum Requirements:

• Accounting / Finance degree
• 3 - 5 Years experience

1. Producer Price Processing

• Process and allocate grower prices accurately on the logistics system.
• Ensure pricing aligns with approved schedules and supporting documentation.
• Maintain a minimum accuracy level of 98% when processing producer prices.
• Resolve discrepancies proactively with relevant stakeholders.

1. Producer Payments Administration

• Process producer payments weekly according to agreed payment cycles.
• Capture and verify payment details on both the banking platform and logistics system.
• Ensure all payments are completed within agreed deadlines.
• Assist with resolving payment queries.

1. Invoice Verification & Processing

• Verify imported fruit supplier invoices against approved purchase orders.
• Ensure invoices are checked within 48 hours of receipt.
• Escalate discrepancies before processing payments.
• Maintain accurate supporting documentation for audit purposes.

1. Invoice Sign-Off Compliance

• Ensure all invoices are approved by the Program Coordinator before payment processing.
• Maintain compliance with internal approval structures.
• Track outstanding approvals where required.

1. Producer Remittances & Payslips

• Compile and distribute producer remittances and payslips within 24 hours after payments are processed.
• Ensure documentation accuracy and completeness.
• Respond to producer queries regarding remittances where required.

1. Reconciliations

• Perform ad hoc reconciliations related to producer transactions and allocations.
• Resolve variances within agreed turnaround times
• Escalate unresolved discrepancies where necessary.

1. Financial Reporting Support

• Assist with compiling monthly producer-related financial reports.
• Ensure supporting documentation is complete and accurate.
• Maintain structured recordkeeping aligned with audit requirements.

1. Internal Controls & Compliance

• Adhere to company financial policies and procedures
• Maintain audit-ready documentation standards.
• Ensure zero breaches of financial controls.
• Support finance compliance requirements during peak season.

1. Finance Team Support

• Provide administrative and transactional support to the finance team.
• Assist with urgent requests during peak operational periods.
• Ensure turnaround time on support tasks within 48 hours.

1. Maintenance of Payment Details

• Capture and maintain producer payment details accurately.
• Verify supporting documentation before system setup.
• Ensure updates are completed within 24 hours of receipt