Admissions Secretary

CORE DUTIES AND RESPONSIBILITIES OF THE JOB:

The duties and responsibilities of the job are individual and varied, depending on the approaches and needs of the school, and include, but are not limited to, the following:

• The application of GDE and school rules relating to the admissions process, assessing the quality of applicants and making decisions regarding acceptance or otherwise
• Providing information and answering queries regarding the admissions process
• Attending GDE meeting regarding the schools admissions
• Dealing directly with the GDE regarding the placement of learners
• Management of school waiting lists
• Contacting feeder (and previous) schools to ensure fee payments are up to date for prospective pupils
• Contacting parents to ensure that enrolment fees are paid (Grades 0-7)

• Marketing of the school
• Meeting prospective parents and conducting school tours
• Loading and maintaining details of pupils and parents on Pencil box
• Managing Learner Profiles (outgoing and incoming) and Transfer Cards
• Dealing with and distributing flyers
• Intercom announcements
• Maintaining registers for late comers and early leavers

• Purchasing and maintaining first aid consumables for first aid kits and sick room
• Contacting parents to collect sick pupils
• Administering first aid to pupils as required, including admitting pupils to sick room and maintaining sick room register
• Keep sick room neat and tidy
• Organising and maintaining first aid bags for all tours, sports and classrooms

• General filing
• Confirmation of all sporting fixtures
• Typing exams, tests and study notes
• Ordering catering, crockery etc. for six-a-side sports tournaments
• Ordering badges and scrolls
• Purchasing of cards and flowers special birthdays, staff leaving etc.
• Ordering milk and coal
• General liaison with staff, teachers, SMT, Admin and PS staff
• Any other duties as required by the Principal or Deputy Principal

• National senior certificate/ Grade 12
• Diploma in administration or related field
• Excellent organisational skills
• Strong knowledge of office operations
• Strong computer skills
• Administration and communication skills

If you do not hear from us within 2 weeks, after the closing date, please consider your application unsuccessful.