Office Receptionist & Administrator
The Legends Agency Johannesburg
Office Receptionist & Administrator
This position is the central support role of the office balancing front-of-house professionalism with behind-the-scenes coordination. Reporting to the Head of Marketing & HR, youll manage reception, coordinate meetings and visitors, assist with administrative and marketing tasks, and ensure a seamless experience for both internal and external stakeholders.
City Deep, Johannesburg | R10,000 - R12,000 per month (gross) | 3-month fixed-term with potential to go permanent
About Our Client
Our client is a professional and fast-growing corporate based in Johannesburg, known for its client-first approach and commitment to operational excellence. They value reliability, clear communication, and continuous improvement. This role offers the chance to be the face of the business while keeping the office running smoothly and efficiently every day.
The Role: Office Receptionist & AdministratorThis position is the central support role of the office balancing front-of-house professionalism with behind-the-scenes coordination. Reporting to the Head of Marketing & HR, youll manage reception, coordinate meetings and visitors, assist with administrative and marketing tasks, and ensure a seamless experience for both internal and external stakeholders.
The contract runs for 3 months initially, with potential to go permanent based on performance.
Key Responsibilities- Greet and direct visitors professionally, ensuring a welcoming first impression
- Manage incoming calls, emails, and courier deliveries efficiently
- Keep the reception and communal spaces tidy, stocked, and presentable
- Handle incoming and outgoing mail, packages, and deliveries
- Maintain and order office supplies while tracking stock levels
- Coordinate cleaning schedules and uphold office presentation standards
- Provide administrative support for HR, Marketing, and Exco teams
- Assist with internal events, staff functions, and small client gatherings
- Prepare, print, and distribute reports, presentations, and meeting packs
- Support light marketing admin such as preparing materials or maintaining records
- Continuously look for opportunities to improve systems and service delivery
- 2 - 5 years experience in a receptionist or office administration role within a corporate environment
- Excellent communication and customer service skills confident, courteous, and professional
- Strong organisational abilities with a proactive, solutions-driven mindset
- Reliable, punctual, and comfortable managing multiple priorities
- Proficient in Microsoft Office and familiar with common office equipment
- Experience coordinating meetings, calendars, or events
- Calm under pressure with a positive, adaptable attitude
- Traits we value: innovative, accurate, energetic, self-motivated, and deadline-driven
- Relevant certificates in Administration or Marketing are advantageous but not essential
- Working hours: 08:00 - 17:00
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